Privacy

Privacy notice

The organizers of the Games hold the details described here to run them: to accredit, lodge, feed and move the people taking part, to run the competition and to publish its results. This page says what is held, why, and who sees it.

The details are held by: United States Performance Center, 9319 Robert D. Snyder Road, Suite 416, Charlotte, North Carolina, USA

If you have an account

Team leads and members, the organizers’ staff, and results officials.

Your account

What: Your email address, your role and team, your password (kept only in a form that cannot be turned back into it), when you accepted the terms of use, your attempts to sign in, and the changes you make. For a team: who submitted its entry, with rank and position, and its contact telephone.
Why: To sign you in, to keep accounts safe from guessing, and to keep a record of who changed what.
Who sees it: the organizers and the other accounts of your team
On what grounds: what taking part in the Games needs and the organizers’ legitimate interest in running the Games safely and fairly

If you are an athlete or an official

Your delegation enters these details for you. Some of them you see, and add, on your own page.

Your entry

What: Your name, gender, date of birth and rank, and the sport, position and events you are entered in, including whether you compete as a Para athlete.
Why: To enter you in the Games and run the competition.
Who sees it: your delegation, the organizers, the governing body of the Games, the officials of your sport, and the organizers’ contractors who need them
On what grounds: what taking part in the Games needs

Your Para status and sport class

What: Whether you compete as a Para athlete and, where your sport asks for it, your class and where it stands (new, under review, confirmed, or a review date). Never the medical evidence behind it.
Why: To enter you in Para events and in the events of your class, as Para sport is competed. Because it can reveal health information, it is kept with your explicit consent, which your delegation confirms it has.
Who sees it: your delegation, the organizers, the officials of your sport, and the organizers’ contractors who need them
On what grounds: your consent, which you may withdraw at any time

An introduction to you

What: If your delegation puts you forward among its leading athletes: the introduction it writes about you, and your past performances.
Why: To present each delegation’s leading athletes.
Who sees it: your delegation, the organizers, and the governing body of the Games
On what grounds: the organizers’ legitimate interest in running the Games safely and fairly

Your accreditation

What: Your nationality, your date and place of birth, your passport’s number (stored encrypted), issuing country and expiry, and whether you need a letter for a visa.
Why: To accredit you, and for your entry into the host country (United States).
Who sees it: your delegation, the organizers, the organizers’ contractors who need them, and the authorities of the host country, where the law requires
On what grounds: what taking part in the Games needs and the law of the host country

Your badge and photograph

What: Your badge: its category, the zones it opens and how far it has gone. Your photograph, kept privately, cut to badge size with nothing else from the file, looked at by people and never matched by machine. Each time your badge is checked at a door: which door, when, and whether you were let in. For guests, officials, media and staff accredited by the organizers: also their name, organization and nation. At a checkpoint that works without signal, your name, number and a small copy of your photograph are kept on its phone, replaced each day.
Why: To make your badge, let you into the places it opens and keep those places safe. The record of doors is cleared after the Games.
Who sees it: your delegation and the organizers
On what grounds: what taking part in the Games needs and the organizers’ legitimate interest in running the Games safely and fairly

Your travel

What: The group you arrive and leave with: its days and times, its flights or vehicles, its airports, and how many travel in it.
Why: To meet you when you arrive and take you to your departure.
Who sees it: your delegation and the organizers
On what grounds: what taking part in the Games needs

Weapons and ammunition

What: Each weapon and the ammunition brought for it: kind, make, serial number, calibre, quantity, and who carries it.
Why: To bring them into the host country (United States) lawfully, and to keep the venues safe.
Who sees it: your delegation, the organizers, and the authorities of the host country, where the law requires
On what grounds: the law of the host country

Medicines and medical equipment

What: The medicines, medical products and equipment your delegation brings, with their quantities and who carries them.
Why: To bring them into the host country (United States) lawfully, and for the medical services of the Games.
Who sees it: your delegation, the organizers, and the authorities of the host country, where the law requires
On what grounds: the law of the host country and protecting someone’s life or health

Photo and video equipment

What: The cameras and other equipment your delegation brings, with their makes and serial numbers, and who carries them.
Why: To bring it into the host country (United States), and to accredit those who use it.
Who sees it: your delegation, the organizers, and the authorities of the host country, where the law requires
On what grounds: the law of the host country

Late replacements

What: If you replace someone, or are replaced, after the entry has closed: both names and ranks, the new person’s date of birth, and the reason given.
Why: To change the entry with the organizers’ agreement.
Who sees it: your delegation and the organizers
On what grounds: what taking part in the Games needs

Your stay

What: Your building and room, the days you check in and out, your dining hall and meal times, and the sessions and shuttles that concern you.
Why: To lodge, feed and move you, and to show you your day.
Who sees it: your delegation, the organizers, and those you share a room with (one from another delegation sees only your nation)
On what grounds: what taking part in the Games needs

Your parent or guardian at the Games

What: Where you are under the age of majority, which adult at the Games the organizers recorded as your parent or guardian, and as which.
Why: So that an adult shares a room with you only when they are your parent or guardian.
Who sees it: the organizers
On what grounds: the organizers’ legitimate interest in running the Games safely and fairly

Vehicle passes

What: For a vehicle given a pass: its plate, what it is, the organization it belongs to and who drives it.
Why: To let the vehicle into the zones and parking lots it may enter, and to keep the venues safe. Removed after the Games.
Who sees it: the organizers
On what grounds: the organizers’ legitimate interest in running the Games safely and fairly

Your results

What: Your results, times, scores, places and medals, with your name and nation.
Why: To run the competition and publish its results.
Who sees it: the organizers, the organizers’ contractors who need them, and everyone, once published
On what grounds: what taking part in the Games needs and the organizers’ legitimate interest in running the Games safely and fairly

What is signed

What: The commitments, declarations and consents signed for you or by you: the name given as a signature, the date, and, where asked, a parent’s or guardian’s name or an insurer and policy number.
Why: To record that the Games’ commitments and consents were given.
Who sees it: your delegation and the organizers
On what grounds: what taking part in the Games needs and the organizers’ legitimate interest in running the Games safely and fairly

Incident reports

What: What a report says happened, where and when, and what was done about it. It can include medical details. A report your delegation makes is read by every account of your delegation; one the organizers make, by the organizers only.
Why: To deal with what happened and keep people safe.
Who sees it: the organizers and your delegation
On what grounds: the organizers’ legitimate interest in running the Games safely and fairly and protecting someone’s life or health

Your own page

What: Your accreditation number and date of birth, which sign you in; the link that opens your page; and, if you turn notifications on, an address your phone’s browser gives for sending them, deleted when you turn them off.
Why: To open your own page, and to send you the notifications you ask for.
Who sees it: the organizers and your phone’s push service, to deliver notifications
On what grounds: what taking part in the Games needs and your consent, which you may withdraw at any time

Records

What: The records of each event: the mark, who holds it and their nation, and when and where it was set.
Why: To show the records to beat and those set, as the results are shown.
Who sees it: everyone, once published, the organizers, and the governing body of the Games
On what grounds: the organizers’ legitimate interest in running the Games safely and fairly

Presenters of victory ceremonies

What: The names and titles of those who present the medals at a victory ceremony, as the organizers write them.
Why: To plan each victory ceremony and tell its staff who presents what.
Who sees it: the organizers
On what grounds: the organizers’ legitimate interest in running the Games safely and fairly

Protests against results

What: A protest a team files against a result: the name of the person who filed it, its grounds, and the decision.
Why: To decide protests as the competition's rules require, and to keep a record of each decision.
Who sees it: your delegation, the organizers, and the officials of your sport
On what grounds: what taking part in the Games needs and the organizers’ legitimate interest in running the Games safely and fairly

Prize money

What: The prize money paid to you for a place: how much, when, and the payment's reference. No bank details are kept here.
Why: To pay the prize money the event offers, and to keep the accounts the law requires.
Who sees it: your delegation, the organizers, and the authorities of the host country, where the law requires
On what grounds: what taking part in the Games needs and the law of the host country

If you volunteer

What you give when you sign up, and what the organizers add as they place you.

Your volunteer details

What: Your name, email address, phone, date of birth, city and languages, the days and roles you offer, your shirt size, the shifts you are given and when you check in.
Why: To place you, to contact you about volunteering, and to check that you are old enough.
Who sees it: the organizers
On what grounds: what taking part in the Games needs

A background check

What: Your name and date of birth, given to the provider that carries out the check, and its result.
Why: To decide which roles you can be placed in.
Who sees it: the organizers and the provider that carries out the check
On what grounds: your consent, which you may withdraw at any time

Your volunteer service

What: When you leave each shift and the hours you worked, the training you attended and the certifications you hold (first aid, a driving licence) with their dates, the waiting lists you are on, and the group you signed up with.
Why: To place you only where you are qualified, to give you a letter of your service hours, and to fill a shift from its waiting list.
Who sees it: the organizers
On what grounds: what taking part in the Games needs and the organizers’ legitimate interest in running the Games safely and fairly

What you must give

A detail that a form marks as required is needed to take part: without it a person cannot be entered, accredited, lodged or placed. Anything else may be left out. No decision about anyone is made by the software alone.

How long it is kept

Until 31 December 2027.

Your rights

You may ask the organizers what they hold about you, ask for a correction, and ask for details to be deleted once the Games no longer need them. If the law of your country gives you further rights, ask the organizers about those too.

Where a detail is held on your consent, you may withdraw that consent at any time; what was done before stands. You may also complain to the data protection authority of your country.

Contact

Questions about personal data go to the organizers: info@mwg27.com

About this software

This software is provided by USPC (United States Performance Center), which runs it for the organizers and handles the details in it only on their instructions. The organizers decide what is collected and what it is used for.

The software and its data are kept in the United States by these providers: Vercel (hosting, file storage, and protection of the volunteer sign-up against automated use), Neon (the database) and Resend (email). The organizers’ notices are translated into the other languages by a language model, through Vercel; only the notice is sent, and it is neither kept nor used for training. Notifications to a phone are delivered through the push service of the phone’s browser.

For anyone outside the United States, this means their details are sent abroad. They go under the safeguards the providers give for such transfers, such as the European Commission’s standard contractual clauses in their data processing terms.

Connections are encrypted. Passwords are kept only in a form that cannot be turned back into them, and passport numbers are stored encrypted. Each account opens only what its role allows, and the changes the organizers make to the Games are logged.

There is no advertising, and nothing that follows you from site to site or measures your visits.

Super admins may open a person's pages as that person sees them, only to look and to help them. Nothing can be changed, signed, submitted, paid or answered in the person's name, each view lasts at most thirty minutes, and each is recorded with the admin who made it and the row it showed.

Cookies

The software sets only the cookies it needs to work. None is used to follow you or to advertise.

gms_session: keeps you signed in to your account
gms_gate: remembers that the access code was given
gms_locale: remembers the language you chose
gms_acting_country, gms_acting_edit: for the organizers’ accounts: the team they opened, and whether they are changing it
gms_claim, gms_claim_pass: while a team is being claimed
gms_participant: keeps an athlete or official signed in to their own page
gms_volunteer: keeps a volunteer’s own page open
gms_viewer, gms_view_as: keeps a super admin's view of someone else's pages, and who the super admin is, for thirty minutes at most